Farmland lease management software
Know your county rent. Never miss a lease date.
Oaken keeps every lease, rent payment, landowner and renewal in one place, so the paperwork behind loan renewals, tax time and rent talks is already done. Built for farms, farm managers and farmland investors.
"Oaken has taken worry from my life. I get notified of upcoming events, contract renewals and payments."Oaken customer · Farm operation
Trusted by farms, Farm Managers and Investors across the US
Free checklists, or let Oaken do it
What's coming up for you?
Every season of the lease has a deadline. Use the free checklist to do it by hand, or see how Oaken does it for you.
Rent talks and termination notices
Set a fair rent with county data and get notices out before your state's deadline.
- Free checklist
- Negotiating Farmland Rent the Smart Way · Free 25-page guide
- Oaken does it
- Renewal countdowns at 90, 60 and 30 days, with every lease term in one view.
- By hand
- about 45 hrs a year of leasing and contracts at 25 leases
Operating loan renewal
Walk into the bank with every rented acre and rent payment accounted for.
- Free checklist
- The Banker-Ready Land Report · Free 21-page checklist
- Oaken does it
- Your lease list and rent due vs. paid, ready to export to CSV for your lender.
- By hand
- about 135 hrs a year of payments and owner statements at 25 leases
Tax time
Hand your preparer one tidy lease folder: 1099s, rent due vs. paid and flex-lease math.
- Free checklist
- Tax-Time Ready · Free 16-page guide
- Oaken does it
- Signed leases, filings and payments filed under each landowner, all year.
- By hand
- about 45 hrs a year of data entry and reports at 25 leases
Keeping and adding acres
Be the operator your landowners never want to replace.
- Free checklist
- The Preferred Operator · Free 22-page ebook
- Oaken does it
- Landowner CRM with family contacts and a flag for anyone you haven't called in 60+ days.
- By hand
- about 195 hrs a year of landowner communication and reports at 25 leases
Want real results from farms like yours? Read our customer case studies
Calculate Your Savings
Adjust your active lease volume to see how much time and money Oaken eliminates annually.
Savings Breakdown by Category
- Making contracts 0.6 hrs/yr
- Signing contracts 0.6 hrs/yr
- Negotiating contracts 0.6 hrs/yr
- Maintaining contact details 0.6 hrs/yr
- Maintaining family details & key dates 0.6 hrs/yr
- Meeting notes & consolidation 0.6 hrs/yr
- Communicating land updates 0.6 hrs/yr
- Generating annual reports 6.0 hrs/yr
- System transition readiness 0.6 hrs/yr
- Data entry 0.6 hrs/yr
- Generating custom reports 0.6 hrs/yr
- Responding to manager requests 0.6 hrs/yr
- Owner statements 3.0 hrs/yr
- Reconciling payment dues 0.6 hrs/yr
- Making payment checks 0.6 hrs/yr
- Posting checks 0.6 hrs/yr
- Reconciling debits 0.6 hrs/yr
Strategic Intangible Benefits
Preventing acreage loss by automatically tracking lease expiration windows, rent renegotiation dates, and key performance metrics ahead of time.
Building long-term landowner trust through accurate payment statements, digital communication portals, and automated annual performance reporting.
Get your savings report as a PDF
Your report is downloading
Check your downloads folder. If nothing appeared, use the button below.
What Oaken does
One system of record for every farmland lease, payment and landowner
Oaken is farmland lease management software. It replaces lease spreadsheets, paper files and payment ledgers with one secure platform for the land you rent, manage or own. Here's what you get on day one.
Bring a lease spreadsheet to the call and we'll show you how it imports.
From Oaken customers
Less admin, from day one
“…if I didn't have Oaken, I need a couple of assistants. So, I'm saving my company money by having Oaken because really it is my personal assistant.”
“Getting our data onto the Oaken platform was simple, and the benefits were immediate: accurate, timely, and easily accessible information both in the office and on the road.”
More results from farms like yours: read the case studies →
Free farmland tools
Free farmland cash rent data, lease calculators and state lease templates
Look up USDA NASS cash rents for 2,888 counties, work out a fair rent per acre, and download a farm lease written for your state. Start with your state.
-
Look up county cash rent
Cropland and pasture rents for 2,888 counties in 49 states, with 17 years of USDA NASS history, rank and year-over-year trend.
Open the national cash rent map -
Calculate a fair rent
Free calculators for cash rent, flex leases, pasture, grain storage and livestock buildings.
See all lease calculators -
Download a state lease template
Cash rent, crop share and pasture lease agreements for 34 states.
Find your state’s lease template
Cash rent data: USDA National Agricultural Statistics Service (NASS) Cash Rents by County survey.
FAQ
Frequently asked questions
What is Oaken and who is it for?
Oaken is farmland lease management software. It replaces lease spreadsheets, paper files and payment ledgers with one secure system of record for every lease, rent payment and landowner. It is built for farms that rent land, professional farm managers, farmland investors, landowners and the CPAs who handle their lease accounting.
How does Oaken help me set a fair cash rent?
Start with Oaken's free county cash rent data, which covers more than 2,800 counties with USDA NASS history back to 2008, and the free cash rent, flex lease and pasture calculators. Inside Oaken, rent payments show your average rent per acre, so you go into rent talks with your own numbers next to the county's.
How does Oaken help with lease renewals and termination deadlines?
Oaken tracks every lease term and shows renewal countdowns at 90, 60 and 30 days, along with rent due dates and follow-up tasks. For your state's notice rules, see Oaken's free lease termination deadlines by state.
Can Oaken produce my lease summary for a loan renewal?
Yes. Oaken keeps a list of every rented field, landowner, acre count and lease term, plus rent scheduled versus paid for each lease, and you can export payments to CSV for your lender. The free Banker-Ready Land Report adds a renewal checklist and a one-page lender summary.
Can Oaken build my tax-time lease folder?
Oaken files signed leases, filings and reports under each landowner and tracks rent due versus paid all year, so the lease list and money summary your tax preparer needs are already in one place. The free Tax-Time Ready guide covers which form your rent goes on and the 1099 rules for rent.
How long does it take to move my leases into Oaken?
You can import the spreadsheets you already use, including fields, landowners, lease terms and rent schedules, and the Oaken team helps with the switch. As Star Rock Farms put it: "Getting our data onto the Oaken platform was simple, and the benefits were immediate."
Book 15 minutes
See Oaken with your own leases
Pick a time that suits you. Answer three quick questions first and we'll build the demo around what's due for you.
- Your leases, payments and landowners in one view
- How your spreadsheet imports
- No setup fees, no obligation